Transcript (unofficial, for student's personal use): 

• Contact SME Registrar, Melanie Lowe, by email or in person, for a copy of your unofficial transcript. It will include both your. weighted & unweighted gpa, plus your senior year courses. melanielowe@smsd.org 

Sending your official transcript to colleges:

• Please read the Transcripts section below. Many colleges do not want or need an official transcript at the time you apply because they use the "self-report" method for courses and grades. You should only request that an official transcript be sent if a college actually needs it right now.
• Students (and a parent, if the student is not yet 18) must sign a transcript release form in person with the SME Registrar after we return in August before a transcript can be sent anywhere outside of SME. 

ACT/SAT tests: 

• COVID-19 has impacted the way colleges and universities are using and evaluating students' test scores. 
• Be sure to check the admissions website of every school you're thinking of applying to for up-to-date information.
• Also keep in mind that the way test scores are used for admissions purposes may be very different from scholarship or program requirements. (In other words, a school may be "test-optional" for admissions, but have test score requirements for scholarships or financial aid.)
• IMPORTANT:  Your ACT/SAT scores are automatically placed on your transcript and will therefore be sent to colleges unless you indicate on your transcript release form IN ADVANCE that they be removed from your transcript. Please see the Test Scores section, below, for additional important information.

College Applications: 

• WHICH METHOD:   college's website OR Common App OR SendEdu OR Coalition?
  • Keep in mind that whichever method you choose to submit your application, ALL materials for that particular school must be submitted using that same method (i.e. your application, your transcript, recommendation letters, etc.). It's important to stay in communication with your counselor about which method you're using for each school to avoid confusion and missed deadlines.
  • If you are applying to only two or three schools, and they do not require essays and recommendation letters, it may be easier to apply directly through each college's admission website. For example, if you plan to apply only to KU and KSU, it's probably easier to apply directly on each school's website.
  • If you are applying to numerous schools, and/or are applying to schools that require essays and recommendation letters, using SendEdu or the Common App can save you time, since you only have to enter some information. Be sure to check each school's website for directions.
  • Some schools allow you to choose between the Common App and Coalition. If you have a choice, we recommend the Common App, Please contact your counselor before applying via the Coalition.
• Please read the information in the FAQ below for important information before you begin submitting applications. 

Recommendation letters:

• Please read the Recommendation Letters section, below. Many colleges and universities do not require recommendations, and some require only a teacher's recommendation.
• If a college requires only one letter, from a teacher or counselor, we recommend that you ask a teacher, since they have had you in class and can write about you as a student firsthand.
• For colleges that require a counselor's recommendation, SME counselors will begin meeting individually with seniors when school resumes in the fall. 

Resume: 

Preparing a resume in advance will make it easier to fill out your college and scholarship applications, and if you need a letter of recommendation your teachers and/or counselor will usually need one before they begin writing your letter.  See the Resume question below for tips on how to prepare a resume for college applications.

College research

Now is the time to begin narrowing your list of schools. Use the SME College Resources page to find websites that will help you find and evaluate schools that may be a good fit for you.

Financial Aid and Scholarships: 

• If you haven't started working on the FAFSA yet, you should start now.
• The earliest you can submit the FAFSA is October 1st of your senior year, but you can begin filling it out now, to save time this fall when you'll be busier.
• Changes to the FAFSA took effect in January 2022. For information, about these changes and the rest of the basics on the FAFAS, see our Financial Aid & Scholarships web page.

Counseling Calendar

Bookmark our calendar so you never miss a college rep visit, college fair, deadline, or other college-related opportunity or event

IMPORTANT!  

Please read through all of the Frequently Asked Questions below BEFORE you begin your college applications and before you contact your counselor. It's a lot of information, but reviewing this information before you contact your counselor will help you, and will make the process work more smoothly and efficiently.

Questions for your counselor?

After you've read all of the information on this website, if you have questions that you can't find the answer to, send your counselor an email (find your counselor on the Contacts page on this website).

We know this process is complicated and can be confusing and overwhelming. We're here to help you on this exciting next step toward your future. Thank you!

• For official or unofficial transcripts, students must contact SME Registrar, Melanie Lowe, for a transcript release form and return it to her (in person or electronically), completed with signatures (you must also obtain a parent’s signature if you are not yet 18). 

• You can email Mrs. Lowe at melanielowe@smsd.org. (See more information in the Transcripts section, below.)

• After you've submitted your transcript release form and if you're sure the college or program needs a transcript, you may request it in ONE OF TWO WAYS, depending on the application method you used for each particular college or university:

• OPTION 1:
  Use only if you are applying directly via a college or university's website:

  (For Common App or SendEDu, see Option 2, below.)

• Request your transcript through your Xello account, but only after you have contacted the SME registrar and signed a transcript release form. Only students may do this (parents are not able to request transcripts using their child's Xello account). Please allow at least seven school days after you submit the request for your transcript to be sent.
   
• In your Xello account:

  • To the right, click Request.

    • A banner at the top of the screen will indicate the request was sent..
       

  • Under the Application Checklist, find Transcript.

  • Under College Applications, select the institution to which you'd like your transcript sent.

  • In your Xello Student Dashboard, under Goals & Plans, click College Planning.

• OPTION 2:
  Use only if you are applying to a college or university via Common App or SendEdu:

• You must contact the SME registrar first, to obtain and submit a transcript release form. (Keep in mind that many colleges do not require a counselor recommendation.
   

• Invite your counselor in your Common App account and email your counselor to update her on your colleges and deadlines. See the Common App Student Solutions Center for help with this and much more!

• Your counselor will upload your School Report (which includes your transcript) to Common App and each college will download it when you submit your application.

• If a college requires a counselor recommendation, you should contact SME registrar Melanie Lowe first. She will explain the process and next steps, then you should contact your counselor (See more in the Recommendations section below.)

• Keep in mind that it may take several days (or even weeks, during busy times), for a college or university to download and match your transcript to your application file. This must be done manually, even with transcripts sent electronically. Your application status may continue to indicate they have not yet received your transcript if they haven't yet matched it to your file (even if it has already been sent by SME). If you have questions, first check with your college's admissions department directly.

• Check each school’s admissions website for details.
  Most will allow you to apply online and some have multiple online methods. (See theTimelines & Deadlines section below about when to apply and whether you need to submit transcripts, test scores, and recommendations.)

• Quick links to local state universities’ admissions sites:
   KU    K-State    JCCC     Missouri (Columbia)  Pitt St.    Emporia St.     Ft. Hays St.    Wichita St.     Washburn Univ.     Missouri State

Some colleges and universities have altered their admissions testing requirements (ACT/SAT):

• At some schools, test scores are now optional or schools are test blind for admission (they won't consider test scores at all).
• Recently, some colleges decided to re-instate previous admissions testing requirements for future classes.
• Check the admissions website of each college you're applying to for the most up-to-date information for fall of 2022.
• IMPORTANT:   Just because a college or university is "test-optional" for admissions does not mean it is "test-optional" for scholarships. Be sure to check the Financial Aid & Scholarships website of the schools you are applying to for full details.

Your transcript includes both your weighted and unweighted GPA.

You can request an unofficial copy of your transcript from the SME registrar, Melanie Lowe, between 7:00 a.m.-3:00 p.m. 

Your weighted GPA can be found on Skyward on the Gradebook page (look for the small "GPA" in blue letters to the right of the student's name).
Note:  this function is temporarily disabled at various times throughout the year. 

If you have questions about your grades or GPA, contact Mrs. Lowe, melanielowe@smsd.org

For both regular and weighted GPA, the GPA scale is 4.0

• If you apply during the summer or fall, your six-semester transcript is used; this includes your freshman, sophomore, and junior year semester grades. You will also enter your senior class schedule (if you are self-reporting courses and grades). If a college you're applying to requires a transcript it will include your full senior year schedule. 
• After fall semester grades are placed on transcripts, some colleges and universities require students to submit an additional transcript and a report of any schedule changes. (Check each college's admissions requirements to see if this applies in your situation.)
• If you submit your initial application after fall semester grades have been posted in January, your GPA will be a seven-semester GPA and transcripts submitted to colleges will include fall semester grades and the courses you're taking in spring semester. 
• Quarterly progress reports and percentage grades are not official grades, do not appear on transcripts, and are not sent to colleges and universities. (Only final semester grades are sent to colleges and universities.)
• A final transcript that includes spring semester grades and your eight-semester GPA will be sent to the one school you indicate you will be attending on your senior exit survey.

The size of the class of 2023 is 417.

Policies vary from school to school, so check the admissions website of the schools you’re applying to.

Some schools use only the weighted gpa, some use only the unweighted, some will use whichever is higher, and some schools re-calculate students' gpa using their own formula.

Shawnee Mission does not rank its students. Class rank does not appear on a student’s transcript, and we do not provide it as part of a student’s official student record. There may be some rare circumstances where rank may still be required. Please contact SME Registrar, Melanie Lowe, if you have questions.

172473

This code is used when you register for the ACT and SAT, and is sometimes included on certain college and scholarship applications.

See the SME Financial Aid & Scholarships page for Frequently Asked Questions and web resources to help you understand and find financial aid and scholarships.

Yes! A resume will help you organize and document all of your school activities, extracurricular activities, honors, and awards. Use these tips to create a great resume.

It will be extremely useful when entering information on your college applications, to ensure you enter complete and accurate information.

You should start working on a resume during your sophomore or junior year.

This Princeton Review article has more advice for creating your college application resume.

With more than 4,000 colleges and universities in the US, there is more than one "perfect" school for each student. Finding the right fit requires time and effort---it will be worth it!

This article describes the college search and application process in easy-to-follow steps, and includes a handy spreadsheet tool that allows you to compare data on multiple schools.

Also check out the College Resources page for several websites that allow you to search for schools using the criteria most important to you, as well as finding schools that you would be admissible to, based on your coursework and grade point average.

Kansas Board of Regents institutions include KU, KSU, Emporia State, Ft. Hays State, Pittsburg State, and Wichita State, and use Qualified Admissions criteria. 

These criteria changed for the Class of 2021 and beyond. These Frequently Asked Questions explain the changes and how they might impact future students.

Requirements for Class of 2022 and beyond:

In order to be directly admitted, students must meet all high school graduation requirements PLUS have these minimum GPA and/or ACT scores:

University	Minimum ACT* and/or GPA
Emporia State, Ft. Hays State, Pittsburg St., Wichita State, and Washburn	21+ ACT OR 2.25 GPA
Kansas State University	21+ ACT OR 3.25 GPA
University of Kansas	3.25 GPA -OR- 21+ ACT AND 2.00 GPA

*Superscoring is allowed for the ACT criteria.

If you do not meet the requirements for direct admission, you may be eligible for alternate admission. Contact the admissions office of the school you're applying to determine your options.

These universities still recommend that students complete the Qualified Admissions curricula to be prepared for success in college.

Consult this Kansas Admission Guide for links to the Admissions and Financial Aid websites for all public institutions in the State of Kansas, including community colleges.

• Some schools use only a student’s gpa and coursework to determine admission, while more selective schools may also consider some combination of test scores, essays, recommendations, activities, leadership positions, community service experience, and other criteria. Carefully review admissions criteria on the website of each school you’re interested in. 

• Review these Alternative Admissions Options for schools in the state of Kansas.

• To find colleges and universities that are a good fit for your interests and academic credentials, try the College Board's Big Future search tool, which includes a personalized, interactive search tool.

• JCCC:  admission requires graduation from a state-accredited high school. The ACT is not required for admission, but JCCC may use it, or a student’s scores on the JCCC Accuplacer test, to determine course placement.

• Many colleges and universities make exceptions and/or have an appeals process for students who do not meet all of their admissions requirements. If you are concerned about your eligibility, contact the admissions office of the school you’re interested in to identify your options and next steps.

World Language credit is not required for admission to a state university in Kansas, however, it is recommended for college preparation, and many other colleges and universities in the U.S. recommend or require two-to-four years for admission. (For example, U of Missouri-Columbia requires two years.) See KU's Foreign Language placement policy and check individual college websites you're applying to for details on their requirements and placement policies.

• Always check directly with the admissions office, beginning with their website, so you are seeing the most current and accurate information.
• In Google or another search engine, enter the name of the school and "admissions" or "new students" or "freshmen"
• Most schools assign specific representatives to a region or state, so look for "Find My Representative" or "Contact My Representative" on the admissions website to find the SME rep.
• Contact is usually best when it comes directly from the student (not a parent). 

NEW COLLEGE REP VISIT REGISTRATION PROCESS for fall 2022!

• For in-person visits:

  1. To meet in person with one of the college representatives visiting SME, use this Google Form to register. (View all college rep visit dates/times on our Counseling Calendar. )

  2. You will first receive an email confirmation and then an email from the counseling office that will be your pass to leave class and attend the visit.

• For virtual visits:  Copy and paste the url listed in the calendar to join the virtual visit on the scheduled date/time. (View all college rep visits on our Counseling Calendar.)

• View all college rep visits on our Counseling Calendar. 
• Only juniors and seniors may participate.
• Students should inform their teachers they will be missing class.
• Students are responsible for making up any classwork they miss during a visit with a college representative.

• State universities in Kansas use a rolling admissions method, which means they will usually provide you an admissions decision within a week or two after you have submitted all of your application materials. While there is no specific deadline, students are encouraged to apply early in order to be eligible for priority scholarships, housing, etc. 
   
• Be aware that some programs or majors within a state university may have specific deadlines (for example, the deadline to apply to the KU Honors Program is November 1st).
   
• Also, keep in mind that many schools that use rolling admissions do have a specific deadline for scholarships and financial aid. For example, the priority deadline for scholarships at KU and K-State is December 1st. Check the Financial Aid or Scholarships website of schools where you're applying to find their specific financial aid deadlines. (See more in the Financial Aid Frequently Asked Questions section of this web page.)

• Every school has different deadlines and processes, and they sometimes change from year to year. Most schools will open their applications during the summer before your senior year, but it is very important to read all information on each school’s website very carefully. Get started EARLY! Do not wait until the last minute, especially if you need recommendation letters.

• At some schools the deadline for admissions may be different from its scholarship deadlines. Carefully review all deadlines on each college’s web site.

(These are general descriptions; be sure to check details on each school’s web site to determine how they define these terms!)

• Rolling:  You may submit your application at any time and will usually receive a decision notification within days or weeks. (E.g. KU, K-State and JCCC)

• Early Action: (usually in the fall)

  • No admissions decisions are made until after the deadline and students are usually notified within 1-2 months after the deadline. Usually non-binding.
    There are several variations, such as Single Choice Early Action and Restricted Early Action. Read all of the details carefully and see the SME registrar in September!

• Early Decision: (usually in the fall)  

  • Almost always binding (if you are accepted, you must attend).
    No decisions are made until after the deadline and students are usually notified within 2-3 months after the deadline)

  • You, a parent, and your counselor will be required to sign submit a document acknowledging you understand your acceptance is binding.
              See the SME registrar in September!

• Regular Decision (usually Dec 1 or later): Specific deadline and no admissions decisions are made until after the deadline. Students are usually notified 2-3 months after the deadline.

Many schools use a combination of these deadlines to allow students many options. Read details on each school’s website very carefully and never make assumptions!

See this article for more detailed information.

Important:  IF you need a recommendation letter from your counselor, here are the steps:

1. You must see the registrar first, to obtain and submit a transcript release form. (Keep in mind that many colleges do not require a counselor recommendation.)

You should contact the registrar a minimum of 4-6 weeks before your earliest application deadline.

2. The registrar will give you a questionnaire. After you return the completed questionnaire and a resume to the registrar, your counselor will contact you and will begin writing your recommendation.

3. Send an invite to your counselor through Common App (or SendEdu, if you're using it for your applications).

If you have questions after you see the registrar, or if you have questions about other aspects of the college application process, send your counselor an email and she can help you.

• Every school is different! For some you only need to complete an online application. With others, you may need to also provide a transcript, essay, test scores, and/or recommendations.
   
• Generally, the more selective a school is, the more of these items they require for admissions.
   
• Carefully check each school’s website for specific requirements. Do not submit information that is not requested. See more below in the Transcripts and Test Scores sections.

• If you are applying to only two or three schools, and they do not require essays and recommendation letters, it may be easier to apply directly through each college's admission website. For example, if you plan to apply only to KU and KSU, it's probably easier to apply directly on each school's website.

• If you are applying to numerous schools, and/or are applying to schools that require essays and recommendation letters, using SendEdu or the Common App can save you time, since you only have to enter some information. Be sure to check each school's website for directions.
   
• Keep in mind that whichever method you choose to submit your application, ALL materials for that particular school must be submitted using that same method (i.e. your application, your transcript, recommendation letters, etc.). It's important to stay in communication with your counselor about which method you're using for each school to avoid confusion and missed deadlines.
   
• Some schools allow you to choose between the Common App and Coalition. If you have a choice, we recommend the Common App, Please contact your counselor before applying via the Coalition.
   

• Check each college’s website to determine which application methods are available (this varies a lot from school to school). Keep in mind that not all schools use Common App.

• Important:  IF you need a recommendation letter from your counselor, you must see the registrar first, to obtain and submit a transcript release form. (Keep in mind that many colleges do not require a counselor recommendation.) You should contact the registrar a minimum of 4-6 weeks before your earliest application deadline.

• If you are using the Common App or SendEdu, you do not need to wait for your counselor or teachers to submit their recommendation materials. As soon as you submit your application, the college can download it.

• However, an individual college or university cannot download your transcript and recommendations from Common App until you have submitted your application to that specific college.

• See the Common App or ask your counselor for more information about which method is best for you.

• Some, but not all, college applications require an essay. Always check the admissions website of the college you're applying to for directions and specific essay prompts. It's important to be sure to directly address the prompt, rather than trying to use the same generic essay when it doesn't fit.
• Seniors will write a college admissions essay in the fall as part of the senior English class at SME, so this process will be very beneficial for those students who need to submit an essay for an application. 
• For additional resources on writing a great college essay, check out these articles:

Princeton Review:  Crafting an Unforgettable College Essay

College Board Big Future:  8 Tips for Crafting Your Best College Essay

Tufts University:  The Only Four College Essay Writing Tips You'll Ever Need

No, some schools (for example, KU & K-State) use the “self-report” method for courses and grades, and do not want you to send them a transcript when you apply. You will enter your courses and grades online when you apply. (Obtain an unofficial transcript from the registrar to make it easier to fill in your application.)

If a school that uses the self-report requests that you send them a transcript, please see the SME Registrar first (if you haven't done so yet).

Follow instructions on each school’s web site. Do not send a transcript to a school that does not want or need it. It could delay processing of your application.

• You must contact the SME registrar, Melanie Lowe, first for all transcript submission methods (mailed, electronic, or uploaded). Students must submit a completed transcript release form in person or electronically to Mrs. Lowe.

• Before requesting a transcript, you should always confirm first that your college or university actually needs and wants a transcript right now---many do not! If the school uses self-reporting for courses and grades, you'll just enter them yourself. Do not request that a transcript be sent now unless you're sure they want and need it.

• Some schools allow your counselor to upload your transcript directly to their portal. Discuss this with the registrar when you sign your transcript release form and she will let your counselor know.

• You should contact the registrar a minimum of 4-6 weeks before your earliest application deadline.

• Steps to follow if you are applying directly through a college's website (if you're NOT applying through Common App):

1. If you're sure the college needs a transcript, you may request it through your Xello account, but only after you have contacted the registrar and signed a transcript release form. Only students may do this (parents are not able to request transcripts using their child's Xello account). Please allow at least two school days after you submit the request for your transcript to be sent.

2. To submit a request to have a transcript sent to a school that you are NOT applying to through Common App, following these directions:

   • In your Xello Student Dashboard, under Goals & Plans, click College Planning.

   • Under the Application Checklist, find Transcript.

   • To the right, click Request.

     • A banner at the top of the screen will indicate the request was sent.

Steps to follow if you are applying to a school via Common App or SendEdu:

1. You must contact the SME registrar, Melanie Lowe, first for all transcript submission methods (mailed, electronic, or uploaded). Students must submit a completed transcript release form in person or electronically to Mrs. Lowe.

    

2. Invite your counselor in your Common App account and email your counselor to update her on your colleges and deadlines.

3. If you are applying via Common App, your counselor will upload your School Report (which includes your transcript) to Common App and each college will download it when you submit your application.

4. If a college requires a counselor recommendation, Mrs. Lowe will send you the link to the Counselor Recommendation Questionnaire google form. This questionnaire must be completed a minimum of one month before your earliest college application deadline.

5. For all other transcripts or questions about GPA:  

   Please contact SME Registrar, Melanie Lowe, directly with questions: 
   melanielowe@smsd.org

6. Keep in mind that it may take several days (or even weeks, during busy times), for a college or university to download and match your transcript to your application file. This must be done manually, even with transcripts sent electronically. Your application status may continue to indicate they have not yet received your transcript if they haven't yet matched it to your file (even if it has already been sent by SME). If you have questions, first check with your college's admissions department directly.

Some scholarships, honors programs, and other special programs may require a transcript, even if you don’t need to submit one with your general application for admission.

 *NOTE:  The KU Honors Program no longer requires a transcript as part of their application process. Follow instructions on their website.

For other programs, check details on their website; some will allow you to upload an unofficial transcript. If they need an official transcript sent directly, see the registrar.

See the SME registrar, Melanie Lowe, in the Student Services / Counseling office.

In April, each senior will complete a senior survey, which includes designation of the college they’ve decided to attend. SME will send your final transcript to that school in June.

Every college and university uses different admissions criteria. You should check the website and/or talk with an admissions rep at schools you're considering applying to.

COVID-19:  Many colleges and universities are changing---or eliminating---their testing requirements for admissions due to the impact of the coronavirus. 

However, keep in mind that schools may still require a test score to be eligible for a specific scholarship or program. It's important to check details!

Scores from the free ACT test taken by juniors at SME on a school day in the spring semester are automatically added to students' transcripts after we receive test scores from ACT.

Scores from Saturday ACT & SAT tests are added to your transcript if you indicated you wanted them sent to SME when you registered for the test.

If you did not mark the box to have your Saturday test scores reported to SME when you registered for the test, we do not have your scores and cannot place them on your transcript (unless you later request that they be sent to us from the testing agency).

If you do NOT want your test scores on your transcript, you must mark that box on your transcript release form IN ADVANCE.

When you mark that box we will remove all or none of your scores (you cannot choose to have only some scores removed).
Once they are removed they cannot be put back on your transcript.

Keep in mind that some selective schools require that you send all of your scores to them, so removing them from your transcript may not prevent them from seeing all of your scores. Check policies and requirements on the website of each school you're applying to.

IMPORTANT:  If you remove your test scores, YOU are responsible for contacting ACT or College Board directly to request that they send your scores to colleges and universities.

• Every college has different admissions requirements. Some schools are "test-optional" and do not require any test scores, while others require all of them. Some allow students to report only their highest score in each component. It is the student’s responsibility to determine what test scores are required and whether a college or university will accept test scores that are on a transcript.

• SME will transfer your test scores from your score report onto your SME transcript. (We do not send a copy of your score report to colleges along with your transcript.)

• Each college or university determines what types of scores they consider official and what scores they will accept. Some will accept scores on a student's transcript or self-reported on the application, while others will only consider scores sent directly from ACT or College Board (for the SAT). Therefore, students must carefully check each college’s admissions web site to determine their policy.

• If the school requires scores sent directly from the testing agency (ACT or College Board, for SAT), it is the student’s responsibility to request them from ACT or College Board. This can take several weeks, so check on this early in the application process.

• Keep in mind that some selective schools require that you send all of your scores to them, so removing them from your transcript may not prevent them from seeing all of your scores.

No. If your college or university needs official AP scores you will need to have them sent directly from College Board using their Score Reporting Service.

No, many schools do not need---and do not want---letters of recommendation.

Be sure to check each school’s admissions website for specific details.

If the school does not require or suggest or allow letters, do not ask teachers or a counselor for one “just in case.” Some schools will not process your application if you submit unwanted or unnecessary materials.

Good recommendation letters that are personal and detailed require a lot of time for the writer.
If you want a good recommendation letter, you must give your teacher(s) or counselor plenty of time (a minimum of one month, not including holidays).

Check each school’s website to determine what type and how many letters you need.
Some schools are very specific about who should write your letter.

More is not necessarily better:  some schools will not process your application if you do not follow directions and send more letters than the number specified.

• Ask the teacher at least one month before your application deadline.  Be sure to ask the teacher in person or send him/her a personal email (do not just have invite them automatically through Common App).

• Allow the teacher time to think about your request, since they may have multiple requests.

• Follow up with the teacher afterward and ask what information they need from you (for example, a resume).

• Be sure to let the teacher know the method they will need to submit the recommendation (online or Common App). If you are using Common App, be sure to ask the teacher for the specific email address to use, since that is how you will request it through Common App.

• Always write your teacher a thank you note after they have submitted a recommendation for you.

The Family Educational Rights & Privacy Act allows a student to see information sent to an outside institution, including colleges and universities.

You will have the ability to waive this right when you apply to colleges and universities, which means you will not be able to see any recommendations that teachers and counselors submit for you. 

A positive recommendation for a student who has waived their FERPA right carries more weight with an admissions committee. It is to your benefit to waive your right to see recommendations.

For a thorough discussion of this issue, see this article on PrepScholar.

No, most colleges and universities do not need a counselor recommendation.

Some schools ask for just one recommendation letter. In this case, it is better to ask a teacher who knows you well and can best describe your academic performance in the classroom.

1. If you are applying to a school via Common App or SendEdu:
   • You must contact the SME Registrar first, to obtain and submit a transcript release form. (Keep in mind that many colleges do not require a counselor recommendation.)
   • You should contact the registrar a minimum of 4-6 weeks before your earliest application deadline.
      
2. The SME Registrar will give you a College Information Form that needs to be returned to her as soon as possible. 
    
3. After you return the College Information Sheet to the registrar, she will then send you a Google Form questionnaire, along with a Google Form questionnaire for a parent to complete. Your counselor will not begin writing your recommendation letter until after both questionnaires have been submitted.
    
4. Next, your counselor will contact you directly to set up a time to meet in person. After you have communicated with your counselor, be sure to invite them through your Common App or SendEdu account.
    

5. To provide a thorough, detailed, and personal recommendation, your counselor needs to have the questionnaires submitted and meet with you in person a minimum of one month before your earliest deadline.

• Keep in mind that it may take several days (or even weeks, during busy times), for a college or university to download and match the counselor recommendation to your application file. This must be done manually, even with transcripts sent electronically. Your application status may continue to indicate they have not yet received your transcript if they haven't yet matched it to your file (even if it has already been sent by SME). If you have questions, first check with your college's admissions department directly.

This is a document completed by your counselor that includes demographic information about SME and basic information about the student (gpa, course history, etc.), and often includes a transcript.

A school report is only required by selective schools and is often submitted via the Common App or SendEdu. 

No, only selective schools or schools that use Common App or SendEdu or have an online School Report portal require this.

Check each college’s admissions website carefully for details. If you need a School Report in order to apply to a college or university, be sure to contact your counselor at least a month before your application deadline.

This is an update to the School Report and is submitted in January, after fall grades are added to transcripts. We also report any senior year schedule changes made after the initial school report was submitted.

The Class of 2021 profile is located here on the SME Student Services/Counseling website. (The Class of 2022 profile will be posted in fall 2022.)

You can find AP and IB course lists, ACT test score averages, and other community and school demographic background information on the profile.

You need to register with the NCAA Eligibility Center as soon as possible.

There is a fee to register. If you qualify for free/reduced lunch, see your counselor for a fee waiver.

You can also use CoreCourseGPA for free to track your eligibility. Follow these steps to create an account:

1. Go to www.CoreCourseGPA.com
2. Click "Free Member Account"
3. Enter School ID and School Code
4. Fill in appropriate fields to complete registration form.

SCHOOL ID: 172473

SCHOOL CODE: 706288901

If you have additional questions about playing sports in college or NCAA eligibility, contact SME Athletic Director Debbie Katzfey, debbiekatzfey@smsd.org.

See the SME registrar, Melanie Lowe, in the Student Services / Counseling Office, melanielowe@smsd.org

You'll need to sign and submit a Transcript Release Form.

See the SME registrar, Melanie Lowe, in the Student Services / Counseling Office, melanielowe@smsd.org

You'll need to sign and submit a Transcript Release Form.